last updated: 30.03.2021



As of January 18, 2021, face-to-face sessions will resume on a very limited basis.
As member of the HfK, you will receive the latest information and current developments on this topic through your HfK email account. Please ensure that you can be reached via your official HfK email address.
In spite of the restrictions, faculty, workshop directors and staff can be contacted. Please always contact us first by e-mail or telephone. You can find contacts on this page or here:
Menu > University > Organization and Administration
Persons
Workshops
Corona-Downloads
You can also contact corona@hfk-bremen.de if you have any questions. .
The following information is subject to change, depending on the dynamics of the coronavirus pandemic. Short-term changes may occur and will be communicated by e-mail first.

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1. News

How are rules for access to HfK premises changing for faculty, staff and student assistants?

Faculty, staff, and student assistants have access to Speicher XI and Dechanatstraße unless their activities can be relocated to a home office.
All must document their stay in Speicher XI via »Checkin« and/or the key card system. Shortly, all can document their stay at Dechanatstraße using »Checkin«. For further information on »Checkin« see FAQ-point "10. Checkin".

What changes for classes and exams?

The President has submitted a revised version of our proven hygiene concept at the HfK to the senatorial agency. They have approved a number of new rules for room capacities at both Departments for teaching, practice and exams (excluding choir and orchestra).

To catch up with necessary course work and prepare for essential exams that cannot be moved to later dates, lessons and practice sessions involving up to five people including teachers are now permitted.

But the HfK hygiene concept remains in full force unto further notice!

During exams up to five people are permitted. On top of these a minimal number of examiners are permitted also. Technical personnel and/or other assistants (from outside of the HfK community) are permitted after approval.

Please be aware that these are voluntary arrangements and you are under no obligation to participate in them. Your teacher has to offer you an alternative to in-person-teaching, -practices or -exams. There are also ways to handle courses that do require a personal presence if you still do not want to participate that way. You may find relevant information on these situations at Point 14 "Help & Support” → "How to go about courses that require my presence and I do not want to participate in that format?”.

There is a ranking on the allocation of rooms: exams; hard ship cases; freshmen and international students; general students and in the Department of Music students, who cannot practice at home.
Both facilities put different rules for their use and access in place. Please find the relevant information on → Speicher XI/Department for the Arts and Design: Point 6 "Access & use of space Speicher XI”
→ Dechanatstraße/Music Department: Point 8 "Access & use of space Dechanatstraße”.

NEW: Getin at Speicher XI

We’re launching „Getin«! Register now at getin.hfk-bremen.de.
»Getin« is the go-to launching pad for students to book rooms at Speicher XI. »Getin« offers a full overview of all the bookable rooms, will navigate you through the booking process and will keep you updated about the status of your request.

Please note:
- All booking requests for the period after April 6th at 8 am must be made via »Getin«. Requests sent by email to the room team can no longer be processed. Requests for rooms up to and including April 6th 7:30am will go through previous procedure.
- All bookings made and confirmed using the previous procedure for the period after April 6th will be transferred to »Getin«.
- The access restrictions as described under FAQ-point "6. Access and use of space Speicher XI" still apply.

Please check out the information under FAQ-point "7. Room booking with Getin Speicher XI" or the flyer: Corona Downloads < 5. Getin & Checkin Speicher XI

We appreciate your support and understanding during the implementation and are available for questions and feedback: getin@hfk-bremen.de

How will I be informed about news and new rules?

As member of the HfK, you will receive the latest information and current developments on this topic through your HfK email account. Please ensure that you can be reached via your official HfK email address.

2. semester & classes

When is the winter term 2020/2021?

The winter term runs from October 1, 2020 to March 31, 2021.

Lecture period Department of Arts and Design:
→ Lecture period starts October 19, 2020
→ Lecture period ends February 19, 2021

Lecture period Department of Music:
→ Lecture period starts October 19, 2020
→ Lecture period ends February 26, 2021

When is the summer term 2021?

The summer term runs from April 1, 2021 to September 30, 2021.

Lecture period Department of Arts and Design:
→ Lecture period starts April 6, 2021
→ Lecture period ends July 9, 2021

Lecture period Department of Music:
→ Lecture period starts April 6, 2021
→ Lecture period ends July 16, 2021

Will the 2021 summer term be an online semester?

Currently, everyone needs to plan for the 2021 summer semester as an online semester.
As the infection rates permit, the HfK will continue to increase access options individual and group instruction, workshops, etc.

Will events held in person be possible?

To catch up with necessary course work and prepare for essential exams that cannot be moved to later dates, lessons and practice sessions involving up to five people including teachers are now permitted.

Will the winter/summer term count toward my degree?

Yes.

What semester fee do I have to pay?

A semester fee of € 370.39 will be charged for the winter semester 2020/21.
A semester fee of € 358.39 will be charged for the summer semester 2021.

I don't need the student ticket for public transportation, do I still have to pay for it?

The contribution for the ticket is part of the registration as a student. It is based on a solidarity principle. Please contact Dezernat 1 student’s office (dezernat1@hfk-bremen.de) for information about applicable exceptions (e.g. in case of severe disability, leave of absence, semester abroad).

Can I apply for a semester off?

Please contact Department 1 (dezernat1@hfk-bremen.de) if you have questions about requesting leave of absence.
You can find further contact persons for questions concerning studies and semesters under point 14 "Help & Support".

Are excursions and business trips allowed?

No. As of now field and business trips cannot be approved.

Exceptions for urgent business trips of the administrative staff will be decided by the Chancellor based on individual assessment (sent to a.stephan@hfk-bremen.de).

Exceptions for urgent business trips of the faculty will be decided by the President based on individual assessment (sent to rektor@hfk-bremen.de).

Reservations may not be made before permission is given.

3. Examinations

Can I postpone my exam?

Yes. Exam dates can be moved if necessary and can also be conducted during recess periods/semester break. Members of the faculty are required to enable such exemptions in consultation with you.

The rectorate advises teachers and students to conduct exams in a timely fashion as there is no way to know whether conditions will become better in the coming months. Deviations from examination rules are possible in coordination with the Dean´s Offices and the Rectorate.

Are exams allowed to take place online?

Yes. Whenever possible, events should take place digitally. Your teachers are required to enable such exemptions in consultation with you. Deviations from examination rules are possible in coordination with the Dean´s Offices and the Rectorate.

How can I publish my exam?

You should discuss with your teacher whether and how your work should be published. The university's platforms (Vimeo, website, Instagram) are available to you for this purpose after consultation with our Referat 1.
Please contact Susanne Schäfer: sschaefer@hfk-bremen.de

Do I have to take an exam and prepare in presence under these circumstances?

No. The winter semester 2020/2021 is a hybrid semester. This means that classes and services must be provided digitally. In exceptional cases, classes/events can take place in presence.
Based on the current situation and to safeguard the health of our community, there is no obligation to participate in exams or classes in person at this time. Exemptions from in-person exams are available for a number of reasons, such as to protect your health or the health of people in your close, personal environment.
Courses requiring your presence have to be negotiated with you by the respective faculty members. They are obliged to offer you an alternative for a course or an exam on your request.

If you run into problems safeguarding your interests find persons who will support you under point 14. "Help & Support".

Are there any special rules for presence exams?

Yes. Face-to-face events are not permitted at Bremen's universities. However, examinations are particularly important for the success of your studies and must be carried out, therefore there are exceptions for examinations held in presence.

To catch up with necessary course work and prepare for essential exams that cannot be moved to later dates, lessons and practice sessions involving up to five people including teachers are now permitted.

HfK-Hygiene-Rules apply without restriction:
→ minimum distances
→ mask requirement
→ documentation (Corona Downloads < 2. Documents Art & Design or 3. Documents Music < Dokumentation TeilnehmerInnen (Lehr)Veranstaltungen)
→ max. number of persons per room
→ etc.
During exams with many participants, a member of security will be detailed to oversee the observation of the hygiene rules during the preparations and the actual exam.
Please contact Dezernat 4 // Angela Granda: a.granda@hfk-bremen.de

The only people permitted in a room during an exam are a minimal number of examiners and the examinee.

During exams up to five people are permitted. On top of these a minimal number of examiners are permitted also. Technical personnel and/or other assistants (from outside of the HfK community) are permitted after approval.

Please note specific regulations regarding each department, see point 3:
→ Special rules for face-to-face examinations Department of Music
→ Special rules for face-to-face examinations Department of Art and Design

Are non HfK members allowed to participate?

Upon request and in exceptional cases only, non HfK members are permitted, if their participation is absolutely necessary for your examination.

Please send your request with a few days notice with name, reason and room requirement to your responsible dean's office.
Department of Musik
Department of Art and Design

Special rules for face-to-face examinations Department of Music

Exams must be emailed to the Dean of Music's Office (dekanat-musik@hfk-bremen.de) and the Campus Office Music (campus-office-musik@hfk-bremen.de) at least 2 weeks in advance.

Please note the access and room usage rules under point 8 "access & use of space Dechanatstraße".

Special rules for face-to-face examinations Department of Art and Design

Examinations of the FB KuD, which take place within the HfK, may only be carried out in the gallery DE, in the auditorium, in the large theory room Speicher XI, in the auxiliary flood or in the generator hall and only with examiners and examinees.

Time slots may be scheduled in which visits to exhibitions by subject representatives (curators, gallery owners) are possible.
The visit must be announced and documented in advance with a fixed appointment with Mr. Jan Charzinski (j.charzinski@hfk-bremen.de). A 1 + 1 rule applies (exhibitor + subject representative).

Examinations that are to take place in presence must be applied for at least 2 weeks in advance at the Dean's Office Art and Design (dekanat-kud@hfk-bremen.de). The appropriate application forms are available online:
Corona Downloads < 2. Documents Art & Design < Application to enter an Examination
Corona Downloads < 2. Documents Art & Design < Checklist for your Examination

Please note the access and room usage rules under point 6 "access & use of space Speicher XI".

4. participation in digital teaching

Can I borrow equipment and instruments to participate in teaching digitally?

Yes. Please contact us in advance by mail or phone.

Dechanatstraße:
→ Instruments can be requested and collected by contacting Veronika Greuel: v.greuel@hfk-bremen.de
→ Further equipment for online teaching can be requested from Mr. Martin Classen: m.classen@hfk-bremen.de

Speicher XI:
Items can be collected at the central circulation desk at Speicher XI and for online teaching after a request and coordination with:
→ Christian Meyer at the central circulation desk: christian.meyer@hfk-bremen.de or by phone: 95 95 12 99
→ Contact for the technical department for online teaching: onlinelehre.technik@hfk-bremen.de

How do I sign up for Microsoft Teams?

Log in to the HfK-Portal with your HfK email address. On the start page of the portal, you will find HfK Cloud Services on the right. Click on "Teams". Download the app (it’s free!) or log in via your browser. Again, you will need your HfK email address and password. You can also install the app on your cell phone or tablet.

Where can I adjust my personal settings?

You’ll find “settings” when you click on the avatar on the upper right corner. for example your microfon and cameras setup or there you can log out from your account.

Is there a team etiquette?

Yes.
→ Mute your microphone when you are not speaking
→ Test your microphone and camera before your first team conference
→ Raise your digital hand when you want to speak
→ Use the @mentions function to address people directly
→ Be aware of your surroundings, because others see them too. You can use backgrounds via the settings, or via shortcut Shortcut: Ctrl + Shift + P // cmd + Shift + P
→ Never record conference without consent of everybody participating

How can I chat / call someone?

Enter the name of the person you want to contact in the upper search bar. This allows you to find any person with an HfK email address.

What are teams?

A team is generated for each class. In a team you can communicate with your teachers and co-students, share documents, make appointments and discuss topics. In each team you can create different channels. It is best to communicate with your teacher if you are not sure about the structure.

What can I do with the calendar function?

The calendar allows you to see which appointments you have been invited to, to schedule appointments and invite others, for example, to organize a study group. MS Teams is connected to your Outlook (calendar), so Teams appointments will show in both calendars and persons will receive invites to appointments automatically by mail.

If you want to join an event, access your calendar and click on "participate".

5. HfK rooms & grounds

Is access to HfK locations and events restricted?

Yes. Access is restricted and you must follow procedures for room booking, etc.

Please see the rules for students, faculty and members of the administration for Speicher XI under point 6 ”access & use of space Speicher XI” or Dechanatstraße under point 8 ”access & use of space Dechanatstraße”.

Are libraries open?

The libraries at Speicher XI and at Dechanatstraße will be open for research and lending on a restricted basis. Work spaces will not be available.
The libraries can be accessed
→ without prior notifications by members of the HfK
→ Guests will have to make arrangements beforehand.

Please register at the reception when entering the campuses.
→ Library Dechanatstraße: Tuesday – Thursday from 10 am — 1 pm; 2 pm – 4 pm. Please contact Veronika Greuel: v.greuel@hfk-bremen.de // tb-musik@suub.uni-bremen.de // phone: 9595-1509
→ Library Speicher XI: Tuesday – Thursday from 10 am — 12 pm; 1 pm – 4 pm. Please contact: Agnes Knütter: tb-kunst@suub.uni-bremen.de // phone: 9595-1209

I would like to borrow instruments or technical equipment, is that possible?

Yes. Please contact us in advance by mail or phone.

Dechanatstraße:
→ Instruments can be requested and collected by contacting Veronika Greuel: v.greuel@hfk-bremen.de
→ Further equipment for online teaching can be requested from Mr. Martin Classen: m.classen@hfk-bremen.de

Speicher XI:
Items can be collected at the central circulation desk at Speicher XI and for online teaching after a request and coordination with:
→ Christian Meyer at the central circulation desk: christian.meyer@hfk-bremen.de or by phone: 95 95 12 99 → Contact for the technical department for online teaching: onlinelehre.technik@hfk-bremen.de

Can I pick up my things from the Speicher XI or from Dechanatsraße?

Yes, you can request appointments for one-hour time slots to pick up personal items from rooms through the room teams:
→ Department of Music: raum_musik@hfk-bremen.de
→ Department of Art and Design: raum_kud@hfk-bremen.de

I need to use a HfK printer, is it possible?

Yes. HfK members can use printers at both HfK campuses without an appointment or room-booking. You have to sign in at the front desk first and document your stay with »Checkin«. You must go directly to the printer and leave the building immediately after finishing your print job.

Are the canteens at the HfK open?

The canteen at the Dechanatstraße location offers take-out to HfK members. Opening hours are Monday through Friday from 11:30 am to 2:00 pm.

The canteen at Speicher XI is currently closed.

I would like to use a room outside the HfK, is that possible?

Yes. Rooms outside of the HfK (no private spaces!) may be used for exams/the preparation of exams as long as
→ there is a hygiene concept in place, or the HfK’s hygiene rules can be applied
→ Faculty will keep a list of all participants on the HfK form and will confirm in writing that all hygiene rules have been observed

In order to keep travel expenses as low as possible and not to burden students unnecessarily with long journeys, rooms in the municipality of Bremen should be used as a matter of priority. Rooms located outside the municipality of Bremen should be avoided or used only in absolutely necessary cases.

Do I have to attend classes in private rooms?

No.
Classes and events of the HfK may under no circumstances take place in private rooms. If you have any questions, please contact your dean's office or the rector (rektor@hfk-bremen.de).

6. access & use of space Speicher XI

Do all students have access to Speicher XI?

Yea and no. At the moment, students of the Department of Art and Design who are preparing for exams and hardship cases (for example, freshmen and international students) have access to Speicher XI.
All other students have access to the workshops, if there are free capacities.
The dean's office decides about the access authorization. Please register with name, reason and room requirement here: Dekanat-KuD@hfk-bremen.de

Please note that you have to book rooms through »Getin«.

In which period are rooms bookable?

If you are entitled to access (hardship case or exam preparation), then you can book workspaces in Speicher XI in 3 time slots:
- 08 am – 02 pm
- 02 pm – 8:30 pm
- 09 pm – 07:30 am
To avoid contact in the corridors, there must be at least a half-hour break between time slots.

The booking is made with the room team KuD: raum_kud@hfk-bremen.de

Do faculty, staff and student assistants have access to Speicher XI?

Faculty, staff, and student assistants have access to Speicher XI unless their activities can be relocated to a home office.
All must document their stay in Speicher XI via »Checkin« and/or the key card system.

How many people are allowed in a room?

One person per room is allowed to work, no matter how big the room is, what is done in it, or how good the ventilation is.
The hygiene concept of the HfK applies without restriction (minimum distances, mask requirement, documentation, max. number of persons per room, etc.).

Exceptions see FAQ-point "6. access & use of space Speicher XI” - "What are the exceptions to the maximum number of people per room?"

What are the exceptions to the maximum number of people per room?

If it is absolutely necessary for the work on your project, you are allowed to work on a work with max. two other persons (incl. teacher) in one room at the same time. To do so, submit an application to the Dean's Office KuD: Dekanat-KuD@hfk-bremen.de

Are external persons allowed to enter Speicher XI?

No. External persons currently have no access.
There are two exceptions: Visiting the library is allowed (see FAQ-point "5. HfK rooms & grounds”).

Upon request and in exceptional cases, an external person is permitted if his or her participation is absolutely necessary for your examination.

Please send your request with a few days notice with your name, reason and space requirements to: Dekanat-KuD@hfk-bremen.de

Is audience allowed?

No. Audiences cannot be permitted in rooms, nor in open spaces at the University or events in spaces outside of the HfK.

May I invite a curator or gallery owner?

Yes. Time slots may be scheduled in which visits to exhibitions by curators/gallery owners are possible.

The visit must be announced and documented in advance with a fixed appointment with Jan Charzinski ((j.charzinski@hfk-bremen.de)).
A 1 + 1 rule applies (exhibitor + representative).

When do I need to request security?

When do I need to request security? If more than three examinees are preparing their exams in one room, for example in the case of diploma exams in the Gallery, then compliance with hygiene rules becomes difficult when everyone is focused on their work.
In these situations, security must be on site to help you comply with the hygiene rules.
Contact via Department 4 // Angela Granda: a.granda@hfk-bremen.de

7. room booking with »Getin« Speicher XI

NEW: Getin at Speicher XI

We’re launching „Getin«! Register now at getin.hfk-bremen.de.
»Getin« is the go-to launching pad for students to book rooms at Speicher XI. »Getin« offers a full overview of all the bookable rooms, will navigate you through the booking process and will keep you updated about the status of your request.

Please note:
- All booking requests for the period after April 6th at 8 am must be made via »Getin«. Requests sent by email to the room team can no longer be processed. Requests for rooms up to and including April 6th 7:30am will go through previous procedure.
- All bookings made and confirmed using the previous procedure for the period after April 6th will be transferred to »Getin«.
- The access restrictions as described under FAQ-point "6. Access and use of space Speicher XI" still apply.

Please check out the information here under FAQ-point "7. Room booking with Getin Speicher XI" or the flyer: Corona Downloads < 5. Getin & Checkin Speicher XI

We appreciate your support and understanding during the implementation and are available for questions and feedback: getin@hfk-bremen.de

What kinds of deadlines do apply for my booking request?

Rooms can be booked up to 14 days in advance. This rule does not apply for examinees!
Processing a room request can take up to 48 hrs.
Our employees managing workshops and offices usually do not process booking requests during their weekends off. As an example for how this works: If you would like to book a workshop for a Monday morning at 10 am, you would have to file your request by Thursday morning at 10 am at the latest do allow for processing.

Can I book a room for an extended period of time?

Rooms can only be assigned continuously to a member of our community for a period of up to 7 days.

Can I still book rooms via email to our room team KuD?

No. »Getin« has replaced the old online form and booking requests via email to the room team. Students can only requests rooms via getin.hfk-bremen.de.

How do I know whether my request has been approved?

Please open getin.hfk-bremen.de in the browser of your smartphone, tablet or pc. You can access your complete information by clicking on your name at the top left corner of the display. You will see the current status of your booking as “requested”, “confirmed”, “denied” or “ cancelled”.
You will be notified on any changes in the status of your booking requests or bookings via an email to your HfK account.

Why has my booking been denied?

Request are being denied if a room has already been assigned to another member of the community or if your request does not fit the specifications of the room. But in such cases you should receive a note with an explanation from the person managing booking decisions.

Can I change booking requests and bookings after filing them?

Yes and no. Once you have send or confirmed your request, it has entered processing and you can cancel it via »Getin«. You therefore can cancel requests and bookings of rooms as well as file new requests. But you may change details of bookings you have requested or have already received – such as the time –, by contacting the people managing these bookings. To do so, please answer the mails that those officials have already send you via Getin in response to your request.

Can I cancel a request or booking for a room?

You can access your complete information by clicking on your name at the top left corner of the display in »Getin«. You now can view all of your requests and bookings. Click on the one you wish to cancel. Then click on “cancel”.

How can I get approved to access a room?

The person responsible to manage a room has to approve you in »Getin«. As soon as you have filed a request for a room that you have not yet been authorized to enter, »Getin« will pass on the request to the person in charge. You may also first get in touch with the person responsible for managing the room, e.g. professor, and ask them to authorize you to enter the room via »Getin«. You then can book the room using »Getin«.

Do I still have to use Checkin?

Yes.
You are booking rooms at Speicher XI via »Getin«. Once you have arrived at the building you will have to document your presence via »Checkin«.

The filing form does not work. What should I do now?

Please send us an email to getin@hfk-bremen.de.

Questions or feedback?

Answers for many questions can be found under “Help” in »Getin« and »Checkin« or here at the FAQ.
Please contact us by email with any questions, issues or suggestions you may have at getin@hfk-bremen.de.
Any other questions or feedback on Corona and our University may be directed at corona@hfk-bremen.de

8. access & use of space Dechanatstraße

Do all students have access to the HfK-Dechanatstraße?

Yes and no.

As the number of encounters and contacts at the HfK have to be held as low as possible, access is still restricted an priorities have to be set in the access and booking of rooms.

In the Department of Music, rooms that are available can be assigned to students with the priority as follows:
- Group 1: Those who need to prepare for an exam/competition.
- Group 2: All freshmen + international students.
- Group 3: Those who have no possibility to practice at home.

Please write a short mail to which "group" you belong to the Raum-Team Musik.

If you do not fit to any of the mentioned groups, but would still like to come to the university to practice, please send an email to the Dean's Office for approval: dekanat-musik@hfk-bremen.de

Please note the booking rules for students: Submit your booking request between Wednesday 0:00 and Thursday 12:00 for the following days via e-mail to raumbuchung-musik@hfk-bremen.de.

Can I book a practice cell?

Practice cells can currently be booked by examinees, first-year students, visiting students, and hardship cases.

Book your practice cell yourself via https://hfk-bremen.yarooms.com.

Is there a deadline for room requests?

Yes. Requests for rooms for the following days must be sent between Wednesday 00:00 and Thursday 12:00 by e-mail to raumbuchung-musik@hfk-bremen.de.

Unfortunately, requests received outside this slot cannot be considered for the following days.

Which time slots are bookable?

We set three time slots per room per day between 8 am and 10 pm.

To avoid contact in the corridors, we consider at least a half-hour break between time slots.

Booking is made with the Room Team: raum_musik@hfk-bremen.de

Do faculty, staff and student assistants have access to HfK-Dechanatstraße?

Faculty, staff, and student assistants have access to Dechanatstraße unless activities can be moved to a home office.

Teachers who wish to schedule classes may submit their room requests by the known booking deadlines (instructors must book rooms by 4 p.m. on Tuesdays for the following week). Please email raum_musik@hfk-bremen.de.

All must document their stay at Dechantstraße via »Checkin«.

How many people are allowed in a room?

One person per room is allowed to work or make music, no matter how big the room is, what is done in it, or how good the ventilation is.

The hygiene concept of the HfK applies without restriction (minimum distances, mask requirement, documentation, max. number of persons per room, etc.).

Exceptions apply for exam preparation (see point 8 "access & use of space Dechanatstraße" → "What are the exceptions to the maximum number of people per room?") and for competition preparation (see point 3 ”examinations”).

What are the exceptions to the maximum number of people per room?

Individual classes and classes to prepare exams and competitions allowed with max. 1 + 2 persons at the same time per room (1 student* + 1 teacher + 1 repetition).

Ensembles are allowed to a maximum of a trio and only for preparation for exams (3 students + 1 teacher).

The Dean's Office will decide on this and other cases of hardship: dekanat-musik@hfk-bremen.de

Are external persons allowed to enter HfK-Dechanatstraße?

No. External persons currently have no access.

There are two exceptions: Visiting the library is allowed (see point 5 ”HfK rooms & grounds”).

Upon request and in exceptional cases, an external person is permitted if his or her participation is absolutely necessary for your examination.
Please send your request with a few days notice with your name, reason and space requirements to: dekanat-musik@hfk-bremen.de

Is audience allowed?

No. Audiences cannot be permitted in rooms, nor in open spaces at the University or events in spaces outside of the HfK.

When do I need to request security?

When do I need to request security? If more than three examinees are preparing their exams in one room, for example in the case of diploma exams in the Gallery, then compliance with hygiene rules becomes difficult when everyone is focused on their work.
In these situations, security must be on site to help you comply with the hygiene rules.
Contact via Department 4 // Angela Granda: a.granda@hfk-bremen.de

9. room booking & access system Dechanatstraße

How do I book a room at Dechanatstraße?

Step 1. Make sure that you belong to a group with access permission. Rules guiding access can change as needs arise and conditions change. Please do acquaint yourselves with the current status at FAQ-point "8. Do all students have access to the HfK Dechanatstraße?” or ”Do faculty, staff and student assistants have access to HfK-Dechanatstraße?”.

Step 2A: Would you like to book a practice-cell (Übezelle)?Music students can do so by visiting hfk-bremen.yarooms.com

Step 2B: OR Would you like to book a room? Students and faculty send an email including their names, the date of the booking and the duration of the teaching session, etc. to: raum_musik@hfk-bremen.de

Step 3: Await confirmation. Yarooms will confirm automatically. The room-team will confirm via email.

Step 4: On the day of the booking, go to Dechanatstraße and announce your presence at the reception. You will have to document your presence by using »Checkin«. This flyer tells you all you need to know about the procedures: Corona Downloads < 4. Checkin and Access Dechanatstraße

Selected rooms available at Speicher XI. These also can be requested by contacting the room team at: raum_musik@hfk-bremen.de

10. »Checkin« - digital self-documentation on HfK Campusses

What is »Checkin« and why does it affect me?

In an effort to keep exposure to infections as low as possible, our University is bound by government rules to control access to our facilities. This procedure also serves to document every person using the facilities. This information is a crucial tool to establish and trace chains of infections.

»Checkin« is the proprietary system of the HfK that enables you to document your stay in a flexible way. Checkin is a website, not an app and works on smartphones, tablets, or a pc: checkin.hfk-bremen.de

Please do use »Checkin« online, as only the digital system enables our staff member tasked with handling issues relating to the pandemic, the Corona-Beauftragte, to inform you quickly if an infection risk arises in your close environment. She will also be able to identify and narrow down infection chains so that only a small group of people or limited parts of our operations will be impacted.

What advantages does »Checkin« offer me?

»Checkin« is a website and not an app and works on smartphones, tablets, or on the PC:checkin.hfk-bremen.de.

Quick actions in case of an infection and improved protection of your data!

Our University will only make progress in a gradual reopening, if we all strictly follow the rules on self-documentation.

If an infection risk arises in your close environment, our staff member tasked with handling issues relating to the pandemic, the Corona-Beauftragte, can inform you quickly. She will also be able to identify and narrow down infection chains so that only a small group of people or limited parts of our operations will be impacted.

»Checkin« is following the privacy rules set by the official DSGVO and your self-documentation data will be automatically deleted after four weeks. You will enter your personal data yourself. A third person - the Corona-Beauftragte - will only access your data if an infection occurs.

How does »Checkin« work?

→ Step 1: Open checkin.hfk-bremen.de in the browser of your smartphone, tablet or PC and register with your HfK email address, your HfK password and your personal phone number. You will not have to enter that information again once you have registered with »Checkin«.

→ Step 2: Visit Dechanatstraße/Speicher XI for an appointment you have booked for a class, to pick up items or other needs; for a room or a practice cell you have booked; or just to visit the library.

→ Step 3: Do check in yourself right away by using »Checkin«: You will find an individual label at the entrance lobby and in every room at the building at Dechanatstraße/Speicher XI. Type the four-digit code into checkin.hfk-bremen.de as soon as you enter the building.

Then you enter the code for any room that you are using for a longer duration.
OR
You may also scan the QR code on the label instead of typing the number code into your phone, tablet or pc.
You may be checked into a number of rooms simultaneously and there is no need to check out of rooms if you only leave them for a short break. But please do check out as you leave a room and the building at the end of your stay.

→ Step 4: Please inform the receptionists of your presence when you enter the building. That is all you needed to do! Your presence now has been digitally documented.

Do I have to use »checkin« online?

Please do use »Checkin« online, as only the digital system enables our staff member tasked with handling issues relating to the pandemic, the Corona-Beauftragte, to inform you quickly if an infection risk arises in your close environment. She will also be able to identify and narrow down infection chains so that only a small group of people or limited parts of our operations will be impacted.

»Checkin« is following the privacy rules set by the official DSGVO and your self-documentation data will be automatically deleted after four weeks. You will enter your personal data yourself. A third person - the Corona-Beauftragte - will only access your data if an infection occurs.

If you cannot use »Checkin« online due to exceptional circumstances, you can ask for a paper protocol to use the system at the reception and fill it out by hand.
Return the paper protocol for Checkin at the reception as you leave the building for the day.

Do I still need to book rooms?

Yes. »Checkin« is only the digital documentation of your presence at the HfK.

Do I still have to sign up for classes on the paper-form?

Yes. When participating in a class, please register on the form and use »Checkin« at the same time. We are working on reliably documenting teaching events with »Checkin« as well.

Access »Checkin« faster? Bookmark!

For the Apple iOS: → Open Safari
→ Go to checkin.hfk-bremen.de
→ Open the function share (↑) at the center of the menu bar at the bottom of the screen.
→ Choose “Zum Home-Bildschirm” (go to home screen).

For Android with Chrome or Firefox: → Open Chrome or Firefox
→ Go to checkin.hfk-bremen.de
→ Enter (⋮) on the menu bar at the bottom of the screen.
→ Choose Zum "Startbildschirm hinzufügen" (add to the start up screen).

11. international students

I have problems with my visa/residence permit, what can I do?

Dezernat 1 Student’s Office (dezernat1@hfk-bremen.de) and International Office International-Office@hfk-bremen.de (International-Office@hfk-bremen.de) will be happy to advise you. Please contact them.

You can also contact the Migration Office located at the University of Bremen: https://www.uni-bremen.de/en/bsu/news

Who will help me understand and translate texts?

Your fellow student at Language Assistance will support you in understanding texts. They will not only help you with English, but also with other languages (e.g. Korean, Arabic, Spanish or Chinese) through their network.

They offer:
→ Support for the translation of tasks in teaching
→ (Call for) tenders in German
→ When writing short texts or filling out forms in German
→ Accompany you to important meetings or appointments and help with translations

You can reach Language Assistance at language_assistance@hfk-bremen.de.

Is there support for international students?

Yes. If you are an international student, you are allowed to practice and work at the university after submitting an application, despite the lockdown. See point 6 ”access & use of space Speicher XI” or FAQ-point "8. access & use of space Dechanatstraße”.

The International Committee of the HfK will be happy to help you with general questions and can be reached at istc@hfk-bremen.de.

In addition, various contact persons are available to support you. Please see point 14 ”Help & Support” for all contacts.

12. HfK hygiene concept

What is the HfK hygiene concept and why does it concern me?

The Corona Ordinance stipulates that all facilities must present a hygiene concept in order to minimize the risk of infection. With the HfK hygiene concept, general rules apply to all areas and events at the HfK.

If all HfK members reliably implement the hygiene concept - i.e. distance rules, wearing masks, ventilation and documentation - the risk for everyone is reduced and even if there is an infection case, only small parts of the university have to be closed. In addition, a solid hygiene concept helps in arguing for more flexibility with the state government for the next few months.

What does the HfK hygiene concept cover?

The HfK hygiene concept applies at all times on the entire HfK premises and at all HfK events:

→ Minimum distance of 1.5 m to other persons. Other distances may apply, see point 12 → "What are the minimum distances?”.
→ A medical mouth/nose protection must be worn at all times. For exceptions see point 12 → ”What are the exceptions to the mask requirement?”. A medical mouth/nose protection must be worn at all times. For exceptions see point XY. For which kind of masks are allowed see point 12 → "What masks are allowed?".
→ All persons entering the HfK must document themselves, via »Checkin« and/or the key card system
→ Thorough ventilation is required every 20 minutes. In every room (office, classroom, meeting rooms, etc.) and during all activities. It is best to set a cell phone alarm and borrow a CO2 meter from the reception desk if needed. For exceptions to this ventilation rule, see point 12 → "Exceptions to the 20-minute ventilation rule".
→ Disinfection of surfaces - you can borrow disinfectant at the reception.
→ RWash your hands regularly and thouroughly.
→ Adherence to sneeze and cough etiquette.
→ Stay at home if you feel sick or have flu-like symptoms.
→ Smoking is prohibited on the entire premises of the HfK Bremen.
→ The preparation of food and beverages in the rooms of the HfK by teachers and students is not permitted.
→ Additional hygiene measures that may apply to individual areas will be posted in the affected areas.

What are the minimum distances?

In principle, a minimum distance of 1.5 m from the nearest person must always be maintained. Please measure generously and not from heart to heart, even if we miss the personal contact very much.

Lecturing / teaching: three meters distance between the speaker and audience and two meters on either side. If necessary, reckon on a three-meter radius (so the speaker can move); sneeze guards may be used.
Wind instruments: Maintain two meters on either side, three meters in front of the instrument.
Singer: Two meters on either side. Maintain a minimum of six meters in front of the singer.
Performance: Moving around in rehearsal and scenes, talking, singing, dancing, moving, with six meters distance for each individual.

May I enter the HfK without a mask?

No. Our colleagues at the reception must check whether you are wearing a medical mask. In case of doubt, you will not be allowed to enter the HfK.

For exceptional cases, if you do not have a suitable mask with you, you can get a medical mask at the reception.

What are the exceptions to the mask requirement?

If you are working alone in a room (office, practicing rooms, practice cells), you may remove the mask.

Since it is impossible to sing or play a wind instrument with a mask on, these people are allowed to remove the mask.

What masks are allowed?

Not all blue/green disposable masks are also medical masks!

those medical masks are permitted:
→ Medical masks classified as FFP2, N95 or KN95 without valve with CE marking and reference to the standard EN 149:2001+A1:2009

or

→ medical surgical masks and medical face masks each with CE marking and reference to the standard EN 14683

At a minimum, you must wear a surgical mask to enter the HfK.

How to wear masks correctly?

Good fit: All masks must fit over your mouth, nose and cheeks and must fit tightly, especially around the edges of the mask so that as little air as possible passes past the mask.
Change regularly: A moist mask should be changed. When removing the mask, touch only the straps and then wash your hands thoroughly. Most masks are labeled as disposable products by the manufacturers. They should be changed regularly and disposed of after use.

Are there maximum wearing times for masks?

→ For FFP2 masks, the public insurance carrier (Unfallkasse) prescribes a break of 30 minutes after a wearing time of 75 minutes.
→ A fixed wearing time limit for surgical masks is currently not known.

Which basic rules apply when using a room?

Only rooms that can be sufficiently ventilated will be made available for use.

CO2 measuring devices can be borrowed at the reception at both campuses.

Maximum occupancy per room will be established depending upon the physical characteristics of the space, the activity taking place inside of it, and how much minimum distance per person is necessary. The room’s actual measurements are secondary; it is more important to maintain the minimum distance between people and to ventilate thoroughly.

Disinfectants and spacer bands will be available at the reception desk in each location.

How often do I need to ventilate?

Ventilate the room thoroughly when you enter it and every 20 minutes thereafter. This applies to every room (office, classroom, meeting rooms, etc.) and to all activities.

To make ventilation as easy as possible for you, it's best to set an alarm on your cell or to borrow a CO2 meter at the front desk.

Exceptions apply only to rooms with ventilation units, see item 12 → "Exceptions to the 20-minute ventilation rule".

Exceptions to the 20-minute ventilation rule

In the Dechanatstraße concert hall (Konzertsaal), it is sufficient to switch on the permanently installed ventilation system with pre- and post-running times – in there it is not necessary to ventilate with open windows.

In rooms with mobile air purifiers there is no need to ventilate with open windows. The devices switch on automatically. If necessary, you can switch on the power mode with the blue "Booster" button.

Mobile air purifiers are located at Speicher XI:
→ Großer Theorieraum # 4.15.070
→ Kleiner Theorieraum # 4.15.090
→ Magazin #1.10.080
→ Siebdruckwerkstatt #3.15.070
→ Konferenzraum # 4.10.060

Mobile air purifiers are located at Dechanatstraße:
→ Galerie # 0.05
→ Raum # 1.01
→ Raum # 2.17
→ Kammermusiksaal # 1.05

Please note:
→ The devices only filter dangerous aerosols from the air, you can still open the windows for fresh air.
→ In rooms with technical ventilation, the CO2 meters are only of limited use (the logic is: the higher the CO2 level in the air, the higher the load of aerosols in the air).
→ The air purifiers reduce the level of aerosols significantly but the risk of infection through droplets remains. This means that all of our hygiene rules are still very much in effect and remain crucially important.

What are CO2 meters?

These devices measure the CO2 content of air in real time and indicate the quality of the air with LED lights:
The worse the air inside a room, the higher the CO2 content in the air and the higher the aerosol/virus load.

The devices are especially recommended for events in groups, as they remind regular ventilation, especially during longer events.

The Co2 meters can be borrowed at the reception at both campuses.

Do I need to request security?

If several people are working in a room, or if exams are taken one after the other, the compliance with hygiene rules quickly becomes confusing if everyone is engrossed in their work. For this reason, security must be on site in these situations to help you comply with hygiene rules.
Contact via Department 4 // Ms. Angela Granda: a.granda@hfk-bremen.de

13. COVID 19: rights & duties

What to do in case of COVID 19 infection or urgent suspicion?

→ Stay home and avoid all personal contact.
→ If you are infected, or if you have an urgent suspicion, report to your physician.
→ Outside office hours, you can reach the medical after-hours service by calling 116 117 or HERE.
→ In case of emergency, call the emergency number 112.
→ The hotline for citizens of Bremen can also help you regarding general questions: 115
→ Inform the HfK as early as possible by sending an e-mail to corona@hfk-bremen.de (see point 13 → ”Who do I have to inform when and about what?” about who to notify).

Why am I required to report my infection or travel activities?

In order to limit the spread of the coronavirus, the health department must be informed about infections, urgent suspicions of infection or entries from foreign risk areas. As a member of the HfK you must also inform us: corona@hfk-bremen.de).

HfK is required to report confirmed infections of individuals who have been at HfK or HfK events.

Who do I have to inform when and about what?

If you are entering Germany from a risk area, you must register here: https://www.einreiseanmeldung.de/#/
Please note that you will probably have to go into isolation.

If you have been infected with the coronavirus, or if there is an urgent suspicion, please contact:
→ the Health Office of Bremen:infektionsschutz@ordnungsamt.bremen.de or office@gesundheitsamt.bremen.de
→ the HfK: d3corona@hfk-bremen.de (employees) oder corona@hfk-bremen.de (students)

The notification to HfK should include the following information:
→ Were you at the HfK or at HfK events within 48 hours before your first symptoms or 48 hours before you took the coronavirus test? Where exactly were you?
→ With whom did you have close contact? Were these persons already informed about the increased risk?

Can I come to HfK with a Corona infection or cold?

No. If you are officially subject to an isolation measure, you are also neither allowed to enter the Hochschule für Künste Bremen nor participate in HfK events in presence during this time. As a precautionary measure, this also applies in the case of strong suspicion of an infection.
Also, if you are sick and have symptoms like a cold or flu, you should not come to HfK.

Does isolation automatically count as time off if I can't get to HfK?

No. The period of isolation for students will be considered as sick leave. Please inform your examination office if necessary: dezernat1@hfk-bremen.de

The salary of staff members who are unable to come to the HfK due to isolation measures, will remain unaffected, as I assume that tasks defined contractually, will still be carried out within the limits applied.

I had contact with an infected person, what to do?

If you have had close contact with an infected person, contact your family doctor immediately (see point → What to do in case of COVID 19 infection or urgent suspicion? ") and arrange further steps.
You may also be contacted by the health department and quarantined.

In both cases, please inform the HfK by email to corona@hfk-bremen.de.

As long as the suspicion is not clarified or as long as the quarantine is in effect, you are not allowed to enter HfK premises, or to attend HfK events in person.

Will I be informed if a person at HfK is infected and I have had contact with them?

Yes. As soon as the HfK-Corona-Beauftragte learns about an infection risk in your close environment, she will inform you.

Therefore, it is very important that infections or an urgent suspicion are reported quickly to corona@hfk-bremen.de and that all HfK members document themselves correctly.

What does "Category I / II contact person" mean when talking about chains of infection?

If you have had contact with an infected person, you will be categorized as "Contact Category I" or "Contact Category II":

Category I contacts: "higher risk of infection"
→ Close contact for longer than 15 minutes without minimum distance or without mouth-nose protection OR
→ Contact for longer than 30 minutes in a room, regardless of distance and without good ventilation OR
→ Other very close contact (singing/sporting together, traveling on planes, etc.)

Category II contacts: "lower risk of infection"
→ Close contact for less than 15 minutes without minimum distance but with mouth-nose protection
→ Contact for less than 30 minutes in a room regardless of distance and without good ventilation.

You can find more information on the Homepage of the RKI (german).

Where can I find the current status of risk areas in Germany and abroad?

You can find the latest status of risk areas on the RKI homepage (German):
For risk areas abroad
For risk areas in Germany

Does the HfK offer corona testing?

No. If you want to have a test done privately, please contact your physician.

14. Help & Support

Who helps with psychological or social problems?

Studying can be a great psychological strain during this time and we would like to encourage all students to seek help if the strain becomes too great. Talking to friends, teachers or experts, for example the psychological counseling of the Studierendenwerk or the social counseling of the Studierendenwerk, can help. Currently, counseling takes place by telephone, but as soon as counseling can be offered in person again, there will also be a weekly counseling service at both HfK campuses. The AStA of the HfK is also there to help you. Contact the Social Affairs & Discrimination Department (asta-soziales-antidis@hfk-bremen.de). Details about the department can be found on the AStA website AStA website > Social Affairs & Discrimination.

Who can I turn to in case of domestic violence?

The AStA of the University of Bremen has compiled an extensive help phone list. This currently includes:
→ Help hotline "Violence against women": 08000 116 016 (free of charge)
→ Help hotline "Pregnant women in distress": 0800 40 40 020 (free of charge)
→ Children's and young people's telephone "NummerGegenKummer": 116 111 (free of charge)
→ Parents' telephone: 0800 111 0 550 (for parents in stressful situations, free of charge)
→ Sexual Abuse Help Line: 0800 22 55 530

The AStA of the HfK also keeps you up to date on the topic of funding and consulting: asta.hfk-bremen.de/en/

How to find a family doctor?

In Germany, you are free to choose any family doctor of your choice. If you display symptoms or need medical advice contact your doctor initially only via telephone, in order to clarify the further steps.
You can google “Hausarzt” or “Hausärztin” to find a family doctor in your area.
All students must be insured by an health insurance and this insurance will cover the costs of basic treatments and counselling.
In acute medical emergency, you should immediately dial 112, the emergency telephone number.

Who helps with general questions about the study and semester?

Leave of Absence & General Studies:
→ Department 1 - Student and Academic Affairs: dezernat1@hfk-bremen.de

General studies in the Department of Art and Design:
→ Dean of Studies Prof. Tania Prill: t.prill@hfk-bremen.de

General Studies in the Department of Music
→ Dean of Studies: Studiendekanat-Musik@hfk-bremen.de

Financial problems? The HfK Social Fund!

The HfK- Social Fund helps students who are in financial need. You can apply if
→ you are enrolled at the HfK and
→ you suffer under financial duress due to the pandemic

Contact us early if you are in financial need! Your application will be treated confidentially.
→ International students: international-office@hfk-bremen.de
→ German students: dezernat1@hfk-bremen.de

Looking for student side jobs? Sidejobs!

If you are looking for a side job, the website “Sidejobs” contains tips and offers for student jobs at the HfK as well as for positions outside of the University (at cultural institutions and other places): https://sidejobs.hfk-bremen.de/

Please do not hesitate to direct questions and offers to: sidejobs@hfk-bremen.de

Studiyng abroad (Incoming/Outgoing)? International Office!

The International Office supports and advises international students in all aspects of their stay in Germany (financing, accommodation, visas, etc.) as well as HfK members who want to study abroad.
→ Contact: International-Office@hfk-bremen.de
→ Link: HfK < International
→ Financial tips: HfK < International < funding opportunities
→ The International Committee of the HfK will be happy to help you with general questions and can be reached at: istc@hfk-bremen.de

Who will help me with scholarships and residencies?

Together with the Department of Research Development and Research Funding, students will advise you in English or German via Skype on the topics of scholarships and residencies.
→ Which foundations offer what kind of scholarships? What are the criteria? How and when do I apply?
→ How do I write a convincing application and what points does a resume include?
→ What are the calls for residencies and how do I apply?
→ For questions regarding the extension of your scholarship (e.g. DAAD scholarship)

Please contact Stipa: stipa@hfk-bremen.de

The team from Elternkompass also provides support and advice in the search for scholarships. The free and independent advisory service can be reached at 030 278306-777. In addition, the information portal www.elternkompass.info/english offers comprehensive orientation in the scholarship jungle with information specifically on scholarships for German and international students as well as students with a refugee background.

I have problems with my visa/residence permit, what can I do?

The staff in Department 1 for Student and Academic Affairs (dezernat1@hfk-bremen.de) and in the International Office (International-Office@hfk-bremen.de) will be happy to advise you. Please contact them.

You can also contact the Migration Office located at the University of Bremen.

Who will help me understand and translate texts?

Your fellow students at Language Assistance will support you in understanding texts. They will not only help you with English, but also with other languages (e.g. Korean, Arabic, Spanish or Chinese) through a student network.

They offer:
→ Support in the translation of tasks in teaching
→ For tenders and tender texts in German
→ When writing short texts or filling out forms in German
→ Accompany you to important meetings or appointments and help with translations

You can reach Language Assistance at language_assistance@hfk-bremen.de.

What is the loan fund of the Studierendenwerk Bremen?

The Studierendenwerk Bremen offers temporary assistance in the form of interest-free loans to students. The amount of the loan is determined by the extent of the financial emergency, but may not exceed a sum of € 550.00 per month. The loan is granted for a maximum period of 3 months. You can find more information and application documents here(german):
https://www.stw-bremen.de/de/studienfinanzierung/darlehensfonds

Where else can I find out about support services at HfK?

The AStA also keeps you up to date on the subject of funding and advice:
https://asta.hfk-bremen.de/en/

How to go about courses that require my presence and I do not want to participate in that format?

Based on the current situation and to safeguard the health of our community, there is no obligation to participate in exams in person at this time. Exemptions from in-person exams are available for a number of reasons, such as to protect your health or the health of people in your close, personal environment. Courses requiring your presence have to be negotiated with you by the respective faculty members. They are obliged to offer you an alternative for a course or an exam on your request.

You can choose among the following people if you run into problems safeguarding your interests. They will maintain your privacy:
→ Department of the Arts and Design: Dean of Studies Prof. Tania Prill or Dean Prof. Ingo Vetter
→ Department of Music: Office of the Dean of Studies or Dean Prof. Patrick O‘Byrne
→ Rector of the HfK Bremen Prof. Roland Lambrette
AStA of the HfK Bremen
Student Department Council Integrated Design // Student Department Council Music // Student Department Council Music Digital Media

What does the cultural sponsorship of the Studierendenwerk Bremen do?

Due to the discontinuation of numerous events and projects that make up student life in Bremen and Bremerhaven, the Studierendenwerk Bremen's culture department has financial resources at its disposal.

The Studierendenwerk Bremen would like to support creative ideas that can be implemented despite the coronavirus pandemic. The application form for the funding of student cultural projects can be found here: www.stw-bremen.de/en/culture

Does the Federal Employment Agency also offer financial assistance?

The Federal Employment Agency Basic introduced an income support program for self-employed persons, freelancers and other affected persons. Please find current information on the website or call the hotline (0800 4 5555 23).

What is the next step with BAföG?

The subject of grants and support received under the federal law concerning the promotion of education and training (BAföG) is complex. We recommend that you contact the BAföG office early on if you have any questions or if your situation changes:
https://www.stw-bremen.de/de/bafoeg/aktuelles

The Studierendenwerk has set up an extensive FAQ page.

Solo self-employed? Cultural worker? State aid-programs!

There are various assistance programs for self-employed and workers from the artistic/cultural field at an state level and at a federal level.

You can find information on the following websites:
Federal Program < FAQ < Corona Ticker (german)
Senator for Culture Bremen < Corona Hinweise für Kulturakteure (german)